While not every job opening requires a job application letter (some may just request a resume and a list of references), more prestigious jobs or jobs within famous companies are likely to require a job application letter. Writing the letter the right way is just as important, if not more important than, the resume itself.
By following the tips below, a job seeker of any age and education level can learn how to write a finely crafted job application that will help their skills to shine and their application to stand out from the competition.
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1. Be Specific When Addressing the Letter
When writing a letter to a company or other business, a job seeker might be tempted to address the letter in a quick and easy way. Some common letter addresses include “Dear Sir or Madam” or “To whoever it may concern.” While both of these are formal, they are also insincere. Doing this won’t help an application letter to stand out.
Instead of having a generic letter address, job seekers should look up who their letter will actually be given to. Addressing the letter to someone who is in charge of hiring, someone the job seeker will be working directly under, or whoever put out the job listing are all great people to address the letter to. As a bonus, this will show potential employers that the job seeker has researched the company, even if it was only a little bit.
2. Don’t Just Summarize a Resume
One of the worst mistakes job seekers make when writing a job application letter is that they will simply restate everything that is already in their resume. Examples of this include changing things that were listed in bullet points on the resume into paragraphs in the letter. Doing this, to put it simply, is a waste of time. If a potential employer has the job seeker’s resume, then they already know everything that is on it. There is no need to restate the information.
Instead of restating old information, job seekers should use the job application letter as a way to introduce more information. Information that is better written in paragraph form, like specific projects worked on or specialized experience not listed on the resume are both great things to include in a job application letter.
If someone cannot figure out how to do this on their own, then they can consider hiring a writing service to help handle your request to write my letter for me online. Both freelance and academic writers are able to help with job application letters. Simply hire a writer, give them the information you would like included in the letter and your resume, and they are sure to churn out something great!
3. Express Interest in the Position
While it may seem obvious that a job seeker is interested in a job since they are applying to it, employers may need further convincing that a job seeker really wants the job. To show this, job seekers should make the first paragraph of their job application letter. Below are a bad and a good example of an opening paragraph.
- Bad. I am interested in the job position listed in the newspaper. I have worked at a similar job in the last, so I am sure I can do a great job at this job too. I am particularly interested in this job because it seems cool and relates to the skills I already have.
- Good. My name is John Doe, and I am interested in the floor manager position. I have previous experience working as a manager when I worked with Company XYZ. While working at my last job, I gained valuable communication, organization, and problem-solving skills that I am confident will be of value to your company. I am interested in this job because I feel I can bring something unique to your team and advance my own career and skills in the process.
As it is clear to see, the “good” example of an opening paragraph is much more specific than the “bad” example. Job seekers should always introduce themselves early on in the letter. If the job seeker has any applicable skills or educational experience, that information should also be mentioned in the introductory paragraph.
4. Contact Information
A job application letter can be perfect, but it will not get the job seeker anywhere if their contact information is not listed on the page. It is best to put this information (mailing address, phone number, email, etc.) either at the top of the page or in the closing paragraph. This way, potential employers will have a way to contact the job seeker if need be.
5. Use a Professional Font
While font may not seem like a big deal, it is. A letter can go from looking professional to childish simply based on the font that is used. Some of the best fonts to use are simply serif and sans serif fonts, like Times New Roman, Arial, and Calibri. Avoid fonts that look like handwriting, as these can be difficult to read. Especially avoid using Comic Sans.
Edit! Edit! Edit! Editing is one of the most important parts of writing any sort of document. Simple grammar and spelling mistakes can cost a job seeker major points, especially if they are going into a career that requires a fair amount of typing.
Employers will require their employees to avoid typos and other mistakes in their professional writing, so it only makes sense that they would look for the same qualities from their applicants. Some of the best ways to avoid mistakes when writing are to use a grammar/spelling checker or to have a friend look over the letter before mailing/emailing it to the company.
If job seekers follow the above tips, they are sure to write a polished job application paper. As long as their skills are fit for the job, their letter should be fit for the employer. All they need to prepare for next is how to ace their job interviews. Good luck out there for all job applicants using these tips!